Temple Ewell Standing Order continued

EXPENDITURE

 

21.       Orders for payment of money shall be authorised by resolution of the Council and signed by two members.

 

COMMITTEES

 

22.       The Council may at its Annual Meeting appoint standing committees and may

            at any other time appoint such committees as are necessary, but subject to any

            statutory provision in that behalf:-

            (a)        shall not appoint any member of a committee so as to hold office later

                        than the next Annual Meeting.

            (b)        may at any time dissolve or alter the membership of a committee.   

 

23.       Every committee shall at its first meeting before proceeding to any other business, elect a Chair Person and may elect a Vice Chair Person who shall hold office until the next Annual Meeting of the Council, and shall settle its programme of meetings for the year.

 

24.       The Chair Person of a committee or the Chair Person of the Council may summon an additional meeting of that committee at any time.  An additional meeting shall also be summoned on the requisition in writing of not less than a quarter of the members of the committee.  The summons shall set out the business to be considered at the special meeting and no other business shall be transacted at that meeting.

 

VOTING IN COMMITTEES

 

25.       Chair persons of committees and sub-committees shall in the case of an equality of votes have a second or casting vote.

 

PRESENCE OF NON-MEMBERS OF COMMITTEES AT

COMMITTEE MEETINGS

 

26.       A member who has proposed a resolution, which has been referred to any committee of which he is not a member, may explain his resolution to the committee but shall not vote.

 

ACCOUNTS AND FINANCIAL STATEMENTS

 

27.       (a)        Except as provided in paragraph (b) of this Standing Order or by

statute, all accounts for payment and claims upon the Council shall be laid before the Council.

            (b)        Where it is necessary to make a payment before it has been authorised

by the Council, such payment shall be certified as to its correctness and urgency by the Responsible Finance Officer.  Such payment shall be authorised by the committee, if any, having charge of the business to which it relates, or by the Responsible Finance Officer with the approval of the Chair Person or Vice Chair Person.

            (c)        All payments ratified under sub-paragraph (b) of this Standing Order

shall be included in the next schedule of payments laid before the Council.

 

BUDGETS

 

28.       The Council shall approve written budgets for the coming financial

year at its meeting in the month of January.

 

INTERESTS

 

29.       If any member has a personal interest direct, as defined by the Code of Conduct adopted by the Council in October 2007 then he shall declare such an interest as soon as it becomes apparent, disclosing the existence and nature of that interest as required.

 

            If a member who has declared a personal interest then considers the interest to be prejudicial, he/she must not debate or vote on a regulatory or financial matter but has the same right to speak as a member of the public. After making representations the councillor must leave the room for the debate & vote. If the public are not allowed to speak, neither is the councillor and he/she should leave the room.

 

30.       The Clerk shall be required to compile and hold a Register of Members’ Interests, or a copy thereof, in accordance with agreement reached with the Monitoring Officer of the Responsible Authority and/or as required by statute.

 

INSPECTION OF DOCUMENTS

 

31.       A member may for the purpose of his duty, as such (but not otherwise), inspect      any document in possession of the Council or a committee, and if copies are available shall, on request, be supplied for the like purpose with a copy.

 

32.       All minutes kept by the Council and by any committee shall be open for

            the inspection of any member of the Council.

 

UNAUTHORISED ACTIVITIES

 

33.       No member of the Council or of any committee shall in the name of or on

behalf of the Council

(a)        Inspect any lands or premises which the council has a right or duty to

            inspect; or

(b)        Issue orders, instructions or directions

Unless authorised by the Council or the relevant committee.

 

ADMISSION OF THE PUBLIC AND PRESS TO MEETINGS

 

34.       The public shall be admitted to all meetings of the Council and its

committees, which may, however, temporarily exclude the public by

means of the following resolution:

 

“That in view of the (special) (confidential) nature of the business about to be

transacted, it is advisable in the public interest that the public is temporarily

excluded and they are instructed to withdraw.”

 

35.       The Clerk shall afford the press reasonable facilities for taking their

report of any proceedings at which they are entitled to be present.  There shall be no audio or video recording or photographs of the meeting without the express approval of the Council.

 

36.       If a member of the public interrupts the proceedings at any meeting, the Chair

            Person may, after warning, order that he/she be removed from the Council

Chamber.

 

CONFIDENTIAL BUSINESS

 

37.       (a)        No member of the Council or of any committee shall disclose to any

person not a member of the Council any business declared to be confidential by the Council or committee as the case may be.

(b)        Any member in breach of the provisions in paragraph (a) of this Standing Order shall be removed from any committee of the Council by the Council.

 

LIAISON WITH DISTRICT COUNCILLORS

 

38.       An agenda of each meeting and a copy of the previous minutes shall be sent,

            with an invitation to attend, to the District Councillor for the district ward.

 

PLANNING APPLICATIONS

 

39        The clerk shall refer every planning application to the Chair Person of the

             Planning Committee or in the Chair Person’s absence to the Chair Person

             of  the  council as soon as  practicable.

 

 

 

STANDING ORDER ON CONTRACTS

 

40.       Where it is intended to enter into a contract exceeding £1000 in value for the

supply of goods or materials or for the execution of works, this shall be offered to a minimum of two businesses selected by the Council to tender for the work.  Minor works up to a maximum of £250 shall be offered directly by the clerk to the contractor authorised by the Council.  

 

 (a)       Tenders shall be opened by the Clerk and shall be reported to the

Council or relevant committee

             (b)       The Council is not bound to accept the lowest tender

             (c)       If no tenders are received or if all tenders are identical the Council may

make such arrangements for procuring the goods or materials or executing the works as it thinks fit.

                       

CODE OF CONDUCT ON COMPLAINTS

 

41.       The Council shall deal with complaints of maladministration allegedly

committed by the Council or by any officer or member in the manner

recommended in the Circular 2/86 issued by the National Association of Local Councils, except for those complaints which should be properly directed to the Standards Board for consideration.

 

VARIATION, REVOCATION AND SUSPENSION OF STANDING ORDERS

 

42.       Any or every part of the Standing Orders except those printed in bold type

            may be suspended by resolution in relation to any specific item of business.

 

43.       A resolution permanently to add, vary or revoke a Standing Order shall when

proposed and seconded, stand adjourned without discussion to the next ordinary meeting of the Council.

 

STANDING ORDERS TO BE GIVEN TO MEMBERS

 

44.       A copy of these Standing Orders shall be given to each member by the Clerk

upon delivery to him of the member’s declaration of acceptance of office and written undertaking to observe the Code of Conduct adopted by the Council.