21. Orders for payment of money shall be authorised by resolution of the Council and signed by two members.
22. The Council may at its Annual Meeting appoint standing committees and may
at any other time appoint such committees as are necessary, but subject to any
statutory provision in that behalf:-
(a) shall not appoint any member of a committee so as to hold office later
than the next Annual Meeting.
(b) may at any time dissolve or alter the membership of a committee.
23. Every committee shall at its first meeting before proceeding to any other business, elect a Chair Person and may elect a Vice Chair Person who shall hold office until the next Annual Meeting of the Council, and shall settle its programme of meetings for the year.
24. The Chair Person of a committee or the Chair Person of the Council may summon an additional meeting of that committee at any time. An additional meeting shall also be summoned on the requisition in writing of not less than a quarter of the members of the committee. The summons shall set out the business to be considered at the special meeting and no other business shall be transacted at that meeting.
VOTING IN COMMITTEES
25. Chair persons of committees and sub-committees shall in the case of an equality of votes have a second or casting vote.
PRESENCE OF NON-MEMBERS OF COMMITTEES AT
26. A member who has proposed a resolution, which has been referred to any committee of which he is not a member, may explain his resolution to the committee but shall not vote.
ACCOUNTS AND FINANCIAL STATEMENTS
27. (a) Except as provided in paragraph (b) of this Standing Order or by
statute, all accounts for payment and claims upon the Council shall be laid before the Council.
(b) Where it is necessary to make a payment before it has been authorised
by the Council, such payment shall be certified as to its correctness and urgency by the Responsible Finance Officer. Such payment shall be authorised by the committee, if any, having charge of the business to which it relates, or by the Responsible Finance Officer with the approval of the Chair Person or Vice Chair Person.
(c) All payments ratified under sub-paragraph (b) of this Standing Order
shall be included in the next schedule of payments laid before the Council.
28. The Council shall approve written budgets for the coming financial
year at its meeting in the month of January.
29. If any member has a personal interest direct, as defined by the Code of Conduct adopted by the Council in October 2007 then he shall declare such an interest as soon as it becomes apparent, disclosing the existence and nature of that interest as required.
If a member who has declared a personal interest then considers the interest to be prejudicial, he/she must not debate or vote on a regulatory or financial matter but has the same right to speak as a member of the public. After making representations the councillor must leave the room for the debate & vote. If the public are not allowed to speak, neither is the councillor and he/she should leave the room.
30. The Clerk shall be required to compile and hold a Register of Members’ Interests, or a copy thereof, in accordance with agreement reached with the Monitoring Officer of the Responsible Authority and/or as required by statute.
INSPECTION OF DOCUMENTS
31. A member may for the purpose of his duty, as such (but not otherwise), inspect any document in possession of the Council or a committee, and if copies are available shall, on request, be supplied for the like purpose with a copy.
32. All minutes kept by the Council and by any committee shall be open for
the inspection of any member of the Council.
33. No member of the Council or of any committee shall in the name of or on
behalf of the Council
(a) Inspect any lands or premises which the council has a right or duty to
(b) Issue orders, instructions or directions
Unless authorised by the Council or the relevant committee.
ADMISSION OF THE PUBLIC AND PRESS TO MEETINGS
34. The public shall be admitted to all meetings of the Council and its
committees, which may, however, temporarily exclude the public by
means of the following resolution:
“That in view of the (special) (confidential) nature of the business about to be
transacted, it is advisable in the public interest that the public is temporarily
excluded and they are instructed to withdraw.”
35. The Clerk shall afford the press reasonable facilities for taking their
report of any proceedings at which they are entitled to be present. There shall be no audio or video recording or photographs of the meeting without the express approval of the Council.
36. If a member of the public interrupts the proceedings at any meeting, the Chair
Person may, after warning, order that he/she be removed from the Council
37. (a) No member of the Council or of any committee shall disclose to any
person not a member of the Council any business declared to be confidential by the Council or committee as the case may be.
(b) Any member in breach of the provisions in paragraph (a) of this Standing Order shall be removed from any committee of the Council by the Council.
LIAISON WITH DISTRICT COUNCILLORS
38. An agenda of each meeting and a copy of the previous minutes shall be sent,
with an invitation to attend, to the District Councillor for the district ward.
39 The clerk shall refer every planning application to the Chair Person of the
Planning Committee or in the Chair Person’s absence to the Chair Person
of the council as soon as practicable.
STANDING ORDER ON CONTRACTS
40. Where it is intended to enter into a contract exceeding £1000 in value for the
supply of goods or materials or for the execution of works, this shall be offered to a minimum of two businesses selected by the Council to tender for the work. Minor works up to a maximum of £250 shall be offered directly by the clerk to the contractor authorised by the Council.
(a) Tenders shall be opened by the Clerk and shall be reported to the
Council or relevant committee
(b) The Council is not bound to accept the lowest tender
(c) If no tenders are received or if all tenders are identical the Council may
make such arrangements for procuring the goods or materials or executing the works as it thinks fit.
CODE OF CONDUCT ON COMPLAINTS
41. The Council shall deal with complaints of maladministration allegedly
committed by the Council or by any officer or member in the manner
recommended in the Circular 2/86 issued by the National Association of Local Councils, except for those complaints which should be properly directed to the Standards Board for consideration.
VARIATION, REVOCATION AND SUSPENSION OF STANDING ORDERS
42. Any or every part of the Standing Orders except those printed in bold type
may be suspended by resolution in relation to any specific item of business.
43. A resolution permanently to add, vary or revoke a Standing Order shall when
proposed and seconded, stand adjourned without discussion to the next ordinary meeting of the Council.
STANDING ORDERS TO BE GIVEN TO MEMBERS
44. A copy of these Standing Orders shall be given to each member by the Clerk
upon delivery to him of the member’s declaration of acceptance of office and written undertaking to observe the Code of Conduct adopted by the Council.